STAFFING
CGC Recruitment
“We mapped a path that saved them hiring another $100k payroll head just to keep up with growth.”
$100kpayroll hire avoided
30-day installDay 5 refund gate
If you're processing over $1M a year with QuickBooks or Xero, we'll save $50,000 that's silently leaking out of your business in the next 30 days.
And if we don't within 5 days, you don't pay.
Your company doesn't have a spreadsheet problem. It has a disconnected finance operations problem.
As your company grows, your finance team quietly becomes the integration between every system in the business. Each platform holds part of the truth. So every week, someone exports all of it, copies it into Excel, and tries to make the numbers agree.
Today
Five exports. One spreadsheet. Friday, 6:40pm.
export.csv
payroll_wk33.xlsx
payouts_aug.csv
deals_closed.csv
jobs_complete.csv
WEEKLY_RECON_wk33_FINAL_v7_USE-THIS-ONE.xlsx6:38pm Priya1,284 rows, 23 with formulasPriya: 6h 20m
Halcyon freight line: is it 3910 or 1200? Ask Dan before invoices go out
Vasquez's 8% rate lives in Sam's head. Sam is on leave.
Rowan St STILL not billed. 3rd week.
With the loop
Same five systems. Seventeen decisions. Done by 9am.
QuickBooks
Live, 2 min ago
Xero Payroll
Live, 2 min ago
Stripe
Live, 4 min ago
HubSpot
Live, 2 min ago
Job tracking
Live, 9 min ago
RULESETWeekly run, v4
Signed off by finance, 11 AugRecords checked1,284All of them, not a sample
Cleared1,267Nobody had to read these
Need a person17$41,602 at risk
Finance time / week2h 10mwas 26h 40m
Exceptions, ranked by dollarsRebuilt Mon 07:02
‹›JOB-2214, Rowan St. Done, not billed.Complete in job tracking 04 Aug. No invoice in QuickBooks. Rule: complete work bills in the next run.
‹›INV-40231, Halcyon. Margin below floor.Realised 7.1% against a 22% floor. Freight surcharge not passed through.
‹›BILL-7731, Northmet. Supplier overcharge.PO says $7.00 a unit. Invoice says $9.09. Outside the 2% tolerance.
‹›PAY-9051, contractor run. Duplicate payment.Same timesheet submitted twice, both queued to pay in Xero.
‹›R. Vasquez commission. Wrong rate.Plan says 6%. Run used last quarter's 8% accelerator.
Client margin, this week
Brenton
25.9%
Halcyon
7.1%
Cavill
32.6%
Marbek
21.4%
Waiting on Priya17 calls, all with evidence. Then the run goes out.
That is why reports are late, forecasts are unreliable, and mistakes get found after the money has already moved.
Want to see where your money is leaking? Book the call.
Different industries. Same disease.
The systems don't check each other, so a human has to. That's the pattern in every one of these.
LIVE ENTERTAINMENT
The Comedy Zone
“We took over 2,500 hours a year of manual work off their plate. On a conservative count that’s more than $250,000.”
2,500 hrsa year, handed back
COMPLIANCE
Professional Probation Services
“We consolidated it down to a fraction of the people and drove six figures in savings in a month.”
6 figuressaved in a month
How it works
Your systems stay. Your rules run on every record.
Nothing gets replaced. Every record in scope gets tested against rules your finance team signed off. A person only sees what fails, with both source records attached.
QuickBookswhat was recorded
Xero Payrollwhat people were paid
Stripewhat money moved
HubSpotwhat was sold
Job trackingwhat work was done
Your rules
1,284
checked this run
Rate matches contract. Cost inside allowance. Work is invoiced. No duplicate payment.
Cleared1,267Passed every rule. Nobody reads them. They flow straight to the run.
Exceptions17JOB-2214 done, not billed. $27,820PAY-9051 paid twice. $3,040Vasquez commission, wrong rate. $1,922
JOB-2214 done, not billed. $27,820PAY-9051 paid twice. $3,040Vasquez commission, wrong rate. $1,922and 14 more, each with both source records.
A person approvesPriya opens 17 cards, not 1,284 rows. Approve, reject, correct. Every call logged.
Under 4 hrsof leadership time to install
Nothing replacedQuickBooks, Xero, Stripe, HubSpot and your job system stay put
Every recordnot a sample
QuickBookswhat was recorded
Xero Payrollwhat people were paid
Stripewhat money moved
HubSpotwhat was sold
Job trackingwhat work was done
Your rules
1,284
checked this run
Rate matches contract. Cost inside allowance. Work is invoiced. No duplicate payment.
Cleared1,267
Passed every rule. Nobody reads them.Exceptions17
JOB-2214 done, not billed. $27,820Vasquez commission, wrong rate. $1,922and 15 more, each with both source records.
A person approvesPriya opens 17 cards, not 1,284 rows. Approve, reject, correct.
Under 4 hrsof leadership time to install
Nothing replacedQuickBooks, Xero, Stripe, HubSpot and your job system stay put
Every recordnot a sample
Ready to run your rules on every record?
Four ways in. One system.
Reconciliation is the front door, because that's where money leaks fastest. The same loop has three more. Pick one and watch it work.
Timesheet to payroll to invoice. Order to supplier cost to customer billing. Merchant activity to commissions. The front door, because that's where money leaks fastest.
This week's run
Checking 1,284 recordsWork completed, cost incurred, customer billed
Sources
QuickBooks
Payroll
Job tracking
Supplier bills
Checks
✓Rate matches contract
✓Cost inside allowance
✓Work is invoiced
✓No duplicate payment
RecordAccountQtyCostBilledResult
INV-40218Brenton Industrial1,200$41,800$56,400Cleared
INV-40218Cleared
Brenton Industrial · 1,200
Cost $41,800→Billed $56,400
PAY-9042Weekly pay run38 staff$96,400n/aCleared
PAY-9042Cleared
Weekly pay run · 38 staff
Cost $96,400→Billed n/a
BILL-7748Cavill FreightFreight$3,120$3,900Cleared
BILL-7748Cleared
Cavill Freight · Freight
Cost $3,120→Billed $3,900
Records checked1,284
Need a person17
Illustrative value at risk$41,602
Click any flagged row. You get the rule it broke, both source records, what it is worth, and the call somebody has to make.
Records shown are made up for the demo. Yours runs on your process, your rules and your own data.
Four doors into the same system. We don't sell you all four at once. On the call we work out which one your business is bleeding through, and we build that one first.
01Sources
Up to four systems you already run feed the loop. Nothing gets replaced.
02Rules
Your matching keys, rate logic and tolerances, written down and signed off.
03Checks
Every in-scope record gets tested. Not a sample. All of them.
04Exceptions
Only the mismatches surface, each one carrying the records behind it.
05A person decides
Someone with authority approves, rejects, corrects or reclassifies it.
06Output
The report, forecast, run or reconciliation your business needed.
Ready to identify which door is bleeding your cash?
How the 30 days actually run.
The clock starts once the agreement, deposit, a named owner, sample data and access are in place. Both gates belong to you.
Day 1
Map the process
We sit with the person who owns it and walk one real cycle. Every input, every decision, every exception, every approval. Then we write down what a correct record looks like.
Day 5
The number
Your real records go through the logic. We come back with what we found, the evidence, what's recurring and what isn't. That's the day you decide.
Refund gate
Day 15
Back-test
Historical cycles replayed, so you watch it reproduce runs you already know the answers to. Edge cases fixed, owner trained.
Day 30
Live and accepted
One real production cycle, reviewed with your process owner, signed off in writing. Then we monitor the next four.
Payment gate
Ready to start your 30 days? Book the call.
THE ECONOMICS
Would this clear the gate?
Three things count: recurring discrepancies you accept as real, capacity recovered, direct costs removed. Move the sliders to your numbers.
$1,000,000
0.40%
25 hrs
$70 an hour
$0
CONSERVATIVE ANNUAL VALUE
Recurring discrepancies$48,000
Capacity recovered, half the review time$46,000
Direct costs removed$0
Total$94,000
$0$50K, THE DAY 5 GATE$100K
Clears the gate. We would take this on.
Illustration only. Day 5 replaces every one of these guesses with a measured figure from your records. Capacity recovered is not cash in the bank.
Want your real number measured from your records?
We prove it before you carry the risk.
Two gates, both written into the agreement. The first decides whether the money is really there. The second decides whether we earned the rest of the fee.
GATE ONE, DAY 5
Value and viability
By Day 5 we have to show you all of this, from your records. If we can't, we refund the deposit and stop.
- Your representative records ingested
- Matching logic defined and working
- A technical path that replaces nothing
- Your current effort documented
- At least $50,000 in conservative annual value verified
GATE TWO, DAY 30
Live acceptance
The final payment only becomes due when the system does all of this on a real cycle.
- Runs the agreed live cycle end to end
- Flags exceptions against the signed rules and tolerance
- Keeps a traceable evidence trail for every decision
- Produces the finance and management output we agreed
- Accepted in writing by your named process owner
Recurring discrepancies
Ones you look at and agree are real, with recurrence supported by history.
Capacity recovered
Hours we can actually remove, priced at what those people cost you. Labelled as capacity, never as cash.
Direct costs removed
Outsourced reconciliation, overtime, a patch tool, or a hire you confirm you no longer need.
What we never count: Better decisions, faster cash collection, working capital, theoretical future errors, or revenue that depends on customers buying more. None of it goes in the number.
See the guarantee written into your agreement. Book the call.
Big promise. Tight scope.
The guarantee only works because the delivery unit is fixed. One process, one entity, four sources, one ruleset, one acceptance test.
Included
- One recurring process, one entity or division
- One ruleset, written in your language and signed off
- Approval workflow and a full audit trail
- Back-testing against agreed historical cycles
- Your first four production cycles monitored
- 30 days of defect support after acceptance
- Up to four agreed data sources, exports or APIs
- The engine, the exception queue and the evidence trail
- One finance output and one management view
- One live production acceptance run
- SOP, handover, team training
—Replace ERP or accounting platform—Cleanup beyond the agreed sample—Extra entities or rules
—Anything that moves money—A second door, once the first is accepted
—Replace ERP or accounting platform—Cleanup beyond the agreed sample—Extra entities or rules—Anything that moves money—A second door, once the first is accepted
Chips are separate modules, quoted separately, never folded into the install.
Want this scope written into your agreement? Book the call.
Ahmed Alassafi
Founder, Altari
This isn’t a SaaS product. It’s what my team of 15 AI engineers and I do all day. Over the last six years I’ve worked with Red Bull and Relevance AI, and helped Deel become one of the fastest-growing software companies in history. We’ve sat down with over 2,000 businesses to work out where AI actually fits their operations.
$3.4M
payroll bleed recovered, last 12 months
2,000+
businesses we've sat down with
15
AI engineers on the team
The big consulting firms diagnose this and hand you a slide deck. We hand you a working system, and you don’t pay the back half until it’s live.
Talk to Ahmed's team about your finance operations. Book the call.
Send us one process. Not your whole company.
One representative pack is enough to tell whether it clears the $50,000 gate. If it doesn't, you'll hear that straight from us and we won't propose the build.